The proof your customer signs off from their phone.
The whole commercial life of a print job — intake, quote, the board, the proof, the sign-off, dispatch and the invoice — with the step that costs a shop the most time built into the middle of it. One product, sold on its own.
Artwork out, signed off, printed.
Seven steps, and the customer's decision is the one the software exists for: three answers, markup pinned to the artwork, no login, timestamped against the job. Alongside it runs a tracking link that starts at the first enquiry and keeps going until the job lands.
A proof that goes quiet is chased automatically — at 24 hours, and again at 72
Quote, hold, artwork, approval, payment, printing, dispatched, delivered, then invoiced. Drag a card to change its status; right-click for actions; select several and act on all of them. The job card itself is five tabs and carries any file, with @mentions to pull a colleague in.
A quote is a proper document with as many lines as the job needs, each picked from your catalogue — flat, tiered or size-matrix pricing, with options — and priced on the server. Deposits are recorded against it. Accept it and it becomes the job, or jobs, without anyone re-typing a thing.
Invoice one job or bulk-invoice a customer across many, with freight and rush lines, deposits applied as credit, and part payments. An issued invoice never changes — a correction is a void and a reissue. Every customer gets an aged statement on your letterhead, and one dashboard shows what is outstanding and overdue.
Price to the customer against trade cost and freight, so the margin is worked out rather than guessed. Keep your own supplier list, or pass a job to a production partner on the platform — they see the work, never your retail price. Australian shops also get gross profit and GST by month and BAS quarter, exportable for the bookkeeper.
Your customers submit new work with files attached and watch their own jobs move through your shop. Both ends get notified.
One link from the moment your customer asks — sent with the quote and the proof — showing the request, then received, artwork, approval, payment, printing, dispatched, delivered. It covers every job in the order, carries the courier's tracking or pickup details, and expires a week after delivery. No login, never a price, and nothing extra to update: it reads the board.
A proof sitting unanswered is two different situations — not opened yet, or opened and stalling — and they need opposite follow-ups. The job card shows whether the customer actually opened the proof and the tracking link, and when.
Jobs opened, proofs sent, approvals, average turnaround, time spent and the full job log, per customer, against the previous month — as a document you send them.
Bleed and trim marks, fit-to-size, resolution checks, safety margins, cut-contour paths and dimension annotation — the same tools we publish free.
That is what the proof loop does to a month.
Eighty-odd rounds of artwork out, marked up and signed off — without a single account created, a single file emailed back and forth, or anyone chasing an approval by phone. Every one of them timestamped against its job.
See what the report looks likeEvery month, your client gets this.
Jobs completed, proofs sent, how long approvals actually took and the full job log — generated per client from the work that went through, on your letterhead. It is the document that makes a renewal conversation short.
The figures above are a sample showing the format — the 80+ on this page is a real month of ours
Your customer never sees our name.
The approval screen and the tracking page are the only two pages in the whole system a print shop's own customer ever opens. Both carry your logo, your shop name, your phone and email — and the browser tab reads “Proof for approval — your shop”.
That is structural, not a setting we remembered to add. The page loads its own stylesheet rather than sharing the back office's, because sharing one meant the client got our chrome and our accent colour instead of yours. The emails go out the same way: from your own mailbox once it is connected, with your signature, and you see every customer email as a draft before it is sent.
There is no login and no account to create. The link opens the proof, they zoom in on a phone, drop a pin exactly where the problem is, draw on it, and answer one of three ways. The sign-off is timestamped against the job and survives a withdrawn approval; the link closes itself ten days after approval.
The six steps your customer seesSecurity
A print shop's job files, customer list and invoice history are commercially sensitive. What protects them here is worth stating plainly rather than gesturing at.
Comparing options?
Four shops most print-shop buyers are already looking at, with the real pricing and features side by side — including where each one genuinely beats us.
Running a print shop? We will walk you through it on your own jobs.
Half an hour, no slides — the board, a proof, and what your customer would see.